A Tool by Therapy Trainings®

The CE Tracker: The Easiest Way to Track Your CE Hours

#1 CE Tracker for Mental Health Professionals

Track continuing education from every CE provider in one organized system. Store certificates securely, and export audit-ready reports. No more spreadsheets. No more shoeboxes of certificates.

$49/year Set up in 2 minutes
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CE Tracker Dashboard - Track continuing education hours for therapists and counselors

How The CE Tracker Works: Three Simple Steps

Start tracking your continuing education hours in minutes. No complicated setup, no learning curve.

1
Set Up Your Renewal Cycle
Enter your license renewal dates and CE hour requirements. The CE Tracker automatically tracks your progress toward compliance.
2
Log Your CE Hours
Add continuing education entries with course details, categories (Ethics, Supervision, Cultural Competence), hours earned, and upload your certificates.
3
Export Audit-Ready Reports
When it is time for license renewal, generate professional PDF and CSV reports with all your CE hours and certificates organized by cycle.

Stop Tracking CEs in Spreadsheets

Set up your first renewal cycle in under 2 minutes. Plans start at just $49/year.

See It in Action

Here is what tracking your CEs actually looks like inside The CE Tracker.

CE Log view showing all continuing education entries with search, filter, and export options

CE Log: Search, filter, and manage all your entries in one place

Renewal Cycles view showing CE hour progress tracking toward license renewal requirements

Renewal Cycles: Track your progress toward every requirement

CE Tracking Features Built for Clinicians

Every feature in The CE Tracker was designed to save mental health professionals time managing their continuing education requirements.

CE Hours Progress Dashboard
Visual progress bars showing CE hours completed vs. required for each renewal cycle. See at a glance how many continuing education credits you still need.
Secure Certificate Vault
Upload and store all your CE certificates in one secure place. No more searching through email or filing cabinets. Your certificates are always at your fingertips.
Audit-Ready CE Reports
Export professional PDF reports and CSV spreadsheets of your CE hours organized by renewal cycle. Be ready for any licensing board audit in seconds.
Renewal Cycle Management
Track multiple license renewal cycles with custom CE hour requirements. The CE Tracker auto-assigns entries to the correct cycle based on completion date.
CE Category Tracking
Organize your continuing education by Ethics, Supervision, Cultural Competence, and custom categories. Track category-specific hour requirements with ease.
Multiple License Tracking
Hold licenses in multiple states or professions? Track each one separately with its own renewal cycles, CE requirements, and progress in one account.
Therapy Trainings® Auto-Import
Completed courses on Therapy Trainings®? Sync them directly into The CE Tracker with one click. Hours, categories, and certificates imported automatically.
Bulk CSV Import
Already tracking CEs in a spreadsheet? Import your existing records in bulk via CSV. Flexible column matching handles any format, so you can migrate in seconds.
Email Deadline Reminders
Never miss a renewal deadline. Get automatic email reminders at 90, 30, and 7 days before your cycle ends. Customizable to your preferred cadence.
Full Data Export & Backup
Download all your CE data anytime as a complete backup. Your data belongs to you. Export everything including entries, cycles, and profile info.
Secure & HIPAA-Conscious
Your CE data is encrypted and only accessible to you. Built with HIPAA-conscious design principles to protect your professional information.
Access from Any Device
Log CE hours from your computer, tablet, or phone. The CE Tracker works in any web browser, so you can update your records from anywhere.

Why Mental Health Professionals Need a CE Tracker

Every licensed therapist, counselor, social worker, and psychologist must complete continuing education hours to maintain their license. Most states require between 20 and 40 CE hours per renewal cycle, with specific requirements for topics like Ethics, Supervision, and Cultural Competence. Keeping track of all these requirements manually is time-consuming and error-prone.

Many clinicians rely on spreadsheets, email folders, or even paper files to track their CE hours. This works until renewal time arrives and you are scrambling to locate certificates, count hours, and verify that you have met every category requirement. A licensing board audit can make this even more stressful. If you cannot produce documentation quickly, you risk delays in your renewal or worse.

The CE Tracker was built specifically for mental health professionals to solve these problems. Instead of piecing together records from multiple providers, The CE Tracker gives you a single, organized system where every CE hour, certificate, and renewal cycle is tracked automatically. When renewal time comes, you export a complete report in seconds.

50
States with CE Requirements
20-40
Typical CE Hours Per Cycle
2 min
Setup Time

Common CE Tracking Challenges The CE Tracker Solves

Tracking Hours Across Multiple Providers

Most clinicians earn CE hours from several different providers: online platforms like Therapy Trainings®, in-person workshops, conferences, webinars, and professional associations. Each provider has its own certificate format and delivery method. The CE Tracker lets you log CE hours from any provider in one place, with consistent formatting and easy search.

Meeting Category-Specific Requirements

Many states require a certain number of CE hours in specific categories. For example, your state might require 3 hours of Ethics, 2 hours of Cultural Competence, and 6 hours of Supervision. Tracking these sub-requirements in a spreadsheet means adding extra columns and formulas. The CE Tracker handles category tracking automatically, showing you exactly how many hours you have completed in each required category.

Storing and Finding Certificates

CE certificates end up in email inboxes, download folders, filing cabinets, and desk drawers. When your licensing board requests documentation, finding the right certificate can take hours. The CE Tracker's secure certificate vault keeps every certificate attached to its corresponding CE entry. Upload once, access anytime.

Managing Multiple Licenses

Clinicians who hold licenses in multiple states, or who have both a counseling license and a supervision credential, need to track separate renewal cycles with different requirements. The CE Tracker supports unlimited renewal cycles, each with its own date range, hour requirements, and category breakdowns. One account handles everything.

Preparing for Licensing Board Audits

Random audits happen. When your licensing board selects you for an audit, you need to produce complete CE documentation quickly. The CE Tracker's audit-ready PDF reports include every CE entry with course title, provider, hours, category, completion date, and attached certificates. Generate your audit report in seconds, not hours.

The CE Tracker vs. Spreadsheets & Paper Records

See why clinicians are switching from manual CE tracking.

Feature The CE Tracker Spreadsheets Paper/Email
Auto-assign CEs to renewal cycles Yes No No
Store certificates securely Yes No No
Export audit-ready PDF & CSV reports Yes No No
Track progress visually Yes No No
Category hour tracking Yes No No
Multiple license tracking Yes No No
Email deadline reminders Yes No No
Auto-import from Therapy Trainings® Yes No No
Access from any device Yes Yes No

What Clinicians Say

Hear from mental health professionals who use The CE Tracker to manage their continuing education.

★★★★★

"I used to dread tracking my CE hours on a spreadsheet. The CE Tracker makes it so easy. I just log each course and upload the certificate. Done."

Sarah M.

Licensed Professional Counselor

★★★★★

"When my board audited me, I pulled up my report in 30 seconds. Everything was organized by cycle with certificates attached. Total lifesaver."

Dr. James T.

Licensed Psychologist

★★★★★

"I love that it auto-assigns my CE entries to the right renewal cycle. No more second-guessing which cycle a training falls under."

Maria L.

Licensed Clinical Social Worker

Built for Every Mental Health Professional

Whether you are a licensed counselor, therapist, social worker, or psychologist, The CE Tracker adapts to your specific continuing education requirements.

Licensed Professional Counselors (LPC/LPCC)

Track counseling CE hours including Ethics, Supervision, and state-specific requirements for LPC license renewal. The CE Tracker supports every state's unique LPC continuing education requirements, so you always know exactly where you stand.

Licensed Clinical Social Workers (LCSW)

Manage social work CEUs across renewal cycles. Track ASWB-approved courses and state-mandated categories. Whether your state requires 30 or 45 hours, The CE Tracker keeps your social work CE organized and audit-ready.

Marriage & Family Therapists (LMFT)

Keep your MFT continuing education organized with category tracking for Couples Therapy, Family Systems, and more. Track CE hours across specializations and manage your LMFT renewal cycle with visual progress tracking.

Psychologists (PsyD/PhD)

Track psychology CE credits for APA-approved courses, Ethics requirements, and specialty area continuing education. Manage complex renewal requirements across multiple credential types and state licenses in one place.

Addiction Counselors (LCAC/LAC/CADC)

Track addiction counseling CE hours including NAADAC-approved courses and state-specific substance abuse training requirements. The CE Tracker supports custom categories for specialty topics like Gambling Addiction, Medication-Assisted Treatment, and more.

Multi-License Professionals

Hold licenses in multiple states or carry both a counseling and supervision credential? The CE Tracker handles unlimited renewal cycles with separate requirements, date ranges, and progress tracking. One account covers every license you hold.

How Clinicians Use The CE Tracker

The CE Tracker fits into your existing workflow. Here is how clinicians are using it to stay organized and license-ready year-round.

After Completing a CE Course

When you finish a continuing education course from any provider, open The CE Tracker and add a new entry. Enter the course title, provider name, completion date, hours earned, and category (Ethics, General, Supervision, etc.). Upload your certificate PDF, and the entry is saved to the correct renewal cycle automatically. The whole process takes about 30 seconds.

Syncing Therapy Trainings® Courses

If you earn CE hours through Therapy Trainings®, you can sync your completed courses directly into The CE Tracker with one click. The sync imports your course title, hours, completion date, category, and certificate automatically. No manual data entry required.

Checking Your Progress Mid-Cycle

Your dashboard shows real-time progress bars for total CE hours and each required category. At any point during your renewal cycle, you can see exactly how many hours you have completed, how many remain, and how much time you have left. This helps you plan your continuing education throughout the cycle instead of cramming at the end.

Preparing for License Renewal

When renewal time arrives, navigate to your renewal cycle and click Export. The CE Tracker generates a professional PDF report listing every CE entry for that cycle, organized by date, with categories, providers, and hours clearly displayed. If your board requests certificates, they are all stored in your account and attached to the relevant entries.

Migrating from Spreadsheets

If you have been tracking CEs in Excel or Google Sheets, use the bulk CSV import feature. Export your spreadsheet as a CSV file, upload it to The CE Tracker, and map your columns to the correct fields. All your historical CE records are imported in seconds, preserving your tracking history.

CE Tracking Best Practices for Mental Health Professionals

Staying organized with your continuing education does not have to be stressful. These best practices will help you stay ahead of your requirements and avoid the last-minute scramble many clinicians experience.

1. Log CE Hours Immediately After Completion

The most common CE tracking mistake is waiting to log hours. Certificates pile up, details get fuzzy, and reconstruction becomes a project of its own. Make it a habit to log your CE hours in The CE Tracker right after completing each course. It takes 30 seconds and saves hours later.

2. Upload Certificates with Every Entry

Attach your certificate PDF to each CE entry as you log it. This creates a complete audit trail in one location. If your board requests documentation for any course, you can access the certificate instantly without searching through old emails or folders.

3. Check Your Progress Quarterly

Set a reminder to check your CE progress dashboard every three months. This ensures you are on track to meet all your requirements before your renewal deadline. The CE Tracker's visual progress bars make this check take less than a minute.

4. Set Up Email Reminders

Enable deadline reminders in The CE Tracker to receive automatic emails at 90, 30, and 7 days before your renewal cycle ends. These reminders give you time to complete any remaining CE hours without rushing at the last minute.

5. Plan Your Required Categories Early

Review your state's category-specific requirements at the start of each renewal cycle. If your board requires 3 hours of Ethics and 2 hours of Cultural Competence, plan to complete those topics first. The CE Tracker's category tracking makes it easy to see which specific requirements you have fulfilled.

6. Keep Backup Exports of Your Data

Use the full data export feature periodically to download a complete backup of your CE records. While The CE Tracker stores your data securely in the cloud, maintaining your own backup ensures you always have access to your complete CE history.

Frequently Asked Questions

Common questions about using The CE Tracker for continuing education management.

What is a CE tracker?
A CE tracker is a software tool that helps licensed professionals log and organize their continuing education (CE) hours, store certificates, and generate reports for license renewal audits. The CE Tracker by Therapy Trainings® is specifically designed for mental health professionals: therapists, counselors, social workers, and psychologists.
How do I track my CE hours for license renewal?
With The CE Tracker, you simply set up your renewal cycle dates and hour requirements, then log each continuing education course as you complete it. The dashboard shows your real-time progress, and when it is renewal time, you export a complete audit-ready report. You can log CE hours from any approved provider, not just Therapy Trainings®.
Does The CE Tracker replace my licensing board's requirements?
No. The CE Tracker is a personal tracking and organization tool. It does not verify CE approvals or replace your state licensing board's specific requirements. Always check with your board for details about approved providers and required categories. The CE Tracker helps you stay organized so you can meet those requirements confidently.
What file types can I upload for CE certificates?
You can upload PDF, JPG, and PNG files as CE certificates. We recommend PDF for the best quality when generating audit reports. All files are stored securely and only accessible to you.
Can I track CEs from any continuing education provider?
Yes. The CE Tracker works with continuing education from any approved provider: online courses, in-person workshops, conferences, webinars, and more. Simply enter the course details, select the category, and upload your certificate. The auto-import feature is exclusive to Therapy Trainings® courses, but manual entry works for every provider.
Is my CE data secure?
Absolutely. Your continuing education data and certificates are encrypted and stored securely. Each user can only access their own records. The CE Tracker follows HIPAA-conscious design principles to protect your professional information. You can also export a complete backup of your data at any time.
Can I track CE hours for multiple license types?
Yes. You can create multiple renewal cycles with different date ranges and hour requirements. This is perfect for professionals who hold licenses in multiple states or who have both a primary license and specialty certifications. Each cycle tracks its own progress independently.
How does the Therapy Trainings® auto-import work?
If you complete CE courses through Therapy Trainings®, you can sync your records directly into The CE Tracker. The sync imports your course title, hours earned, completion date, CE category, and certificate automatically. Click the "Sync from Therapy Trainings" button in your CE Log, and your completed courses appear in The CE Tracker with no manual data entry.
Can I cancel my annual subscription?
Yes, you can cancel your annual subscription at any time. Your data remains accessible until the end of your current billing period. You can also export a full backup of all your CE records before canceling. The Lifetime plan has no recurring charges and never expires.

Understanding Continuing Education Requirements for Mental Health Professionals

Continuing education is a mandatory part of maintaining your license as a mental health professional in the United States. Every state licensing board sets its own requirements for how many CE hours clinicians must complete during each renewal period, which topics must be covered, and which providers are considered approved.

CE Hour Requirements Vary by State and Profession

The number of required CE hours varies significantly. Some states require as few as 20 hours per renewal cycle, while others require 40 or more. Requirements also differ by profession type. Licensed Professional Counselors, Licensed Clinical Social Workers, Marriage and Family Therapists, and Psychologists may each have different hour totals and mandatory topic areas within the same state. The CE Tracker accommodates all of these variations through its customizable renewal cycle system.

Mandatory CE Topics

Many states mandate specific CE topics that must be included in each renewal cycle. Common mandatory topics include Ethics (required in nearly every state), Cultural Competence or Diversity training, Suicide Assessment and Prevention, Domestic Violence awareness, Substance Abuse identification, and Supervision (for approved supervisors). The CE Tracker's category tracking system lets you create custom categories that match your state's exact requirements, so you can monitor your progress toward each mandatory topic.

Approved CE Providers

Licensing boards typically accept CE hours from nationally recognized approval bodies. The most common approvals in the mental health field include NBCC (National Board for Certified Counselors), ASWB ACE (Association of Social Work Boards Approved Continuing Education), NAADAC (National Association for Alcoholism and Drug Abuse Counselors), and APA (American Psychological Association). Therapy Trainings® is approved by NBCC, ASWB ACE, and NAADAC, making its courses accepted in all 50 states for most profession types. The CE Tracker works with CE from any approved provider.

Licensing Board Audits

Licensing boards conduct random audits to verify that clinicians have completed their required CE hours. If you are selected for an audit, you must provide documentation of every CE course you completed during the relevant renewal period. This typically includes CE certificates showing the course title, provider, approval number, hours earned, and completion date. The CE Tracker's audit-ready PDF reports include all of this information in a professional, organized format that boards expect to see.

CE Requirements by State

The CE Tracker works with every state's continuing education requirements. Find your state's specific CE requirements below.

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The CE Tracker is a tool by Therapy Trainings®

The CE Tracker is a personal tracking and organization tool. It does not verify CE approvals or replace your state licensing board's specific requirements. Always check with your board for approved providers and required categories.